1. Get comfortable with the Track Changes feature

Tools > Track Changes

If your job commitments include proofreading documents for co-works, tracking your changes can be extremely helpful. This clearly marks any additions, deletions, or changes that you make. You may also add comments in the margins. The initial author of the document can then go through the document and see all of your changes and accept or reject them.

WARNING: Ensure that you accept all changes and save your document before sending it to a client or prospect—you don’t want them to see all of the edits that were made to the document. (They don’t need to know how the sausage is made…)

2. Use Find and Replace for efficient editing and formatting

Edit > Find > Advanced Find and Replace

If you’re editing a document and you realize that every time the author wrote your they meant you’re. You can easily and quickly fix this by using the find and replace function. Another great trick using find and replace is, if your company has a distinct font they use for all documents you can find all Times New Roman for example and replace it with the font your business uses for their marketing.

3. Customize your toolbars to suit your daily needs and routines

View > Toolbars > Customize Toolbars and Menus

If you spend any significant amount of time in Microsoft Word, you might want to create a workspace that mirrors the nature of your work. That could mean eliminating unneeded toolbar clutter. It could also mean adding or repositioning certain buttons and functions which you use regularly.

4. Eliminate formatting frustration: Add the “Show all nonprinting characters” button to your toolbar

Have you ever been working on a document and you are attempting to do a numbered list and Microsoft Word does something peculiar? It’s irritating but if you merely click the “Show all nonprinting characters” you’ll be able to see what elements are playing into your document and easily fix what is happening.



Most of us think it’s vital that you keep your antivirus software up-to-date. This is how we can protect our systems from viruses. Recently MIT’s Technology Review published an article that disagrees with this “given” we have all lived by.

Antivirus Software: Unreliable?

The antivirus software that we have paid for and long trusted to shield our information might not be effective. The technology is running a race with malware programs and malware is winning. More sophisticated and tricky to detect malware comes out every day and this is very concerning to those of us who access the Internet on a daily bases.

Burned by Flame

An example of malware that is has puzzled antivirus software for the last couple years is Flame. Flame infects a pc and copies audio, keystrokes, network traffic, and documents on that computer. The most concerning part of this is that over the past two years that Flame has been active, no security software has been developed to successfully find it.

An Industry Under Siege

As the Technology Review story says, though, Flame is far from the only malware to slide past antivirus software. Several complicated malware attacks in recent years have avoided recognition by antivirus software. The story quotes an official with an antivirus firm who labeled Flame as a major failure of the antivirus industry. What’s this mean for you? Only that your computer probably isn’t nearly as safe as you’ve thought. Of course, this doesn’t mean that you shouldn’t install any antivirus software on your computer. Until the safety side of the computer industry catches up, antivirus software remains your very best chance of thwarting a virus attack. Just don’t be overly shocked if that antivirus software fails.


Get More Out of OS X Mountain Lion

On September 21, 2012, in Uncategorized, by Mooney28Geraldine

OS X Mountain Lion, the ninth version of the operating system powering Macintosh laptop and desktop computers, has received mostly rave reviews. This isn’t unexpected. The operating system is both robust and simple to use*. But are you getting the most from your Mountain Lion experience? There are several tricks you can use to improve your productivity while using OS X Mountain Lion, and Mark Crump, a writer for GigaOM, has the goods.

Managing Mail

One of the more valuable features that Mountain Lion provides is for people who are overwhelmed by the volume of email they receive. And let’s be truthful, this is most of us. You’ve probably noticed that very little mail is actually important and much of it is promotions and coupons. To help handle this, Apple created the Mountain Lion Notification Center. This allows you to get alerts that pop up on your screen when emails from specific people come in so you don’t have to keep navigating back to your inbox.

The Power of Reminders

It can be simple to forget to grab milk at the grocery store on your way home from work. It can be just as simple to forget about that 3 p.m. phone call scheduled with an important client. Fortunately, Mountain Lion’s Reminders app can help reduce missed appointments and forgotten tasks. The program, which is simple to use, will send you pre-set reminders of important appointments and jobs. You can also check off your tasks when you’ve finished them.

Relying on Notes for Important Codes

If you are frequently forgetting your passwords, you can use Mountain Lion’s Notes feature. This allows you to have quick access to your passwords or dial in codes for your meetings. It also syncs with iOS Notes so you can have your passwords wherever you go.

*Although we love Microsoft, we’re also fans of great technology, whatever the label.



Charge Your iPad And Other Gadgets With Your Clothes

On September 21, 2012, in Uncategorized, by RENEMosley23

Remember when shirts, pants, and vests were just pieces of clothing? That’s changing as society becomes ever more dependent on its smartphones, tablets, and iPods. Nowadays, inventors are developing clothing that won’t just keep you hip; it’ll charge your electronic gadgets. A recent story in Mashable reported that researchers and designers have now developed textile prototypes that double as chargers, excellent for the on-the-go tech user. Here’s a look at the most current trends in clothing that doubles as high-tech charging solutions.

Rain Boots that Charge Your Phone

A British mobile carrier called Orange partnered with GotWind to develop some rain boots that can be used to change phones. They were unveiled at the Glastonbury Music Festival and were just a prototype. They did get mobile users excited and maybe this will be a hint of the technologies to come.

Military Tech

There is also technology now being worn by U.S. military personnel. Soldiers can now count on lightweight military uniforms that boast intelligent textiles into their vests, shirts, helmets, and backpacks. This technology permits soldiers to charge one battery and then send the energy from it throughout their clothing. In this manner, they can charge whatever device must be charged.

The Most Advanced Felt in the World

Scientists at the Center for Nanotechnology and Molecular Materials at Wake Forest University are working on a fabric they call Power Felt. It may sound like science fiction, but Power Felt is in reality a thermoelectric device that, when fully created, will be able to turn body heat into electric current. This current could then be used to charge a variety of devices – smartphones, tablets, and music players.

The limitations that too little battery life presently creates will almost disappear if some of these technologies are developed further. Imagine a home without chargers plugged in everywhere, pretty thrilling.



Which E-reader Deserves Your Money

On September 14, 2012, in Uncategorized, by NorrisLula33

Many people have e-readers these days. If you are searching for one, you are probably aware that there are lots of models on the market. Most of them are high quality, so you really can’t go wrong with whichever one you choose. We showcase three below.

Nook Color: The Nook Color from Barnes & Noble is inexpensive running around $150. Don’t let the price tag fool you. It is a very high quality item both in the display of images and prose. One of the best features of the Nook Color is that you can touch and hold any word while you’re reading and it will give you the definition.

The Nook Color also comes with several built-in applications, including Pandora, an e-mail reader, a web browser, and an addicting crossword puzzle game. You can boost the power of your Nook Color by downloading apps from the app store. Here you can find Netflix, the Smithsonian Channel, and several other top apps. So what is the only drawback of the Nook color? Its app store, while boasting plenty of choices, it sometimes lacks some of the more cutting-edge apps on the market. Here’s hoping that the Nook Color will introduce apps at a quicker pace.

Kindle Fire: The Kindle Fire is one of the most widely used e-readers available. The display is very clear and easy to read. It also comes with an email client and a web browser, and the price tag is reasonable. It goes for about $200.

What are the only disadvantages with the Kindle Fire? Some of its controls are far from intuitive. For example, there’s not a volume control anywhere on the device. To regulate the volume on the Kindle Fire, you need to tap the screen. Otherwise, though, the Kindle Fire is yet another good e-reader buy.

Kobo e-Reader: The Kobo e-Reader Touch doesn’t have the name recognition of either the Nook Color or the Kindle Fire. But that doesn’t mean it’s not a worthy competitor. In fact, you would not go wrong by spending your e-reader dollars on this great device if reading is your absolute goal. Users rave about the reading experience on the Kobo. Images and words are sharp and easy to read. The truth is, the Kobo offers seven different font styles and 17 different font sizes for readers to choose between. Others rave about the device’s soft, quilted back. Don’t laugh; this back helps make holding a Kobo feel much more like holding a real book. That’s a feature the Nook Color or Amazon Kindle can’t boast.

The battery life of the Kobo also beats other e-readers. If you turn the Wi-Fi feature off, the battery will last about a month. Also, it is possible to download e-books in many different formats. This is great for graphic novels, or anything graphics-heavy.



Robots As Helpers

On September 12, 2012, in Uncategorized, by Staff Contributor

When many of us were kids, we thought the future held jetpacks and helper robots for us. Helper robots, specifically, are interesting. It feels like, particularly with all the current advancements in robotics, we ought to have robots that can clean our house, make us breakfast, and pick out our clothing each day, like Rosie did on the Jetsons.

This hilarious video called “Thanks a lot, robot friend” highlights the problem with helper robots in a few seconds. The task the robot in the video is attempting to accomplish is to pour a beer into a glass while holding something in the other arm. Upon attempting to carry out this task, the robot pours beer everywhere and then it’s arm falls off. It may be ridiculous, but it demonstrates robots have a ways to go before they’re able to perform even simple household tasks.

Washing Your Hair the Robotic Way

Panasonic, though, is stepping up. The business last year unveiled its Hair-Washing Robot. Truly. This robot can wet, shampoo, rinse, and condition your hair. It will also give you a spot massage. Obviously, you can do all of this yourself, without the assistance of a robot. To be honest, the robot is designed for elderly residents who might need the help.

The Robot Bed

Another robot that Panasonic developed for elderly and disabled people is a robotic bed. It transforms into an electric wheelchair, and back into a bed. So, helper bots are not quite as far off as it may seem. They are just being developed to help individuals who need assistance with simple tasks, rather than individuals who would just opt to be lazy. But someday we might all have helper robots to get us a beverage from the refrigerator.



You’re traveling overseas this summer for the family vacation of a lifetime. Or maybe you need to travel to a foreign country for business. Dilemma is, you don’t speak the language. There’s hope, though, and you can get it from your smartphone. Tech companies today offer a number of translation apps for tourists and business professionals that are traveling the planet. Here are several of the best of these apps for travelers who need to surmount those language obstacles.


This app, which charges users $4.99 for every language they need to speak, is very simple to use. The app, available on both iPhone and Android devices, allows users to speak into their smartphones or tablets in their native language. It then provides a quick translation into a specific language via text and voice. Jibbigo includes more than 40,000 words in its vocabulary. Additionally, it doesn’t require a network connection. This could be vital to travelers in remote locations.

Dean Foster’s Culture Guides

These guides are a bit more advanced than Jibbigo. As Burke writes, the guides are available for 12 countries so far. The apps provide users with an overview of these countries, maps, weather reports, and currency exchange rates. Obviously, it also provides solid translation services.

Word Lens

Here’s an interesting app that depends on your smartphone’s camera to translate. With this app, as an alternative to typing in words or phrases, you can snap a photo of a street sign, menu, or brochure, and Word Lens will convert the writing for you. The app is a little limited so far in that it only includes Spanish, French, and Italian to English – and vice versa – so far. Still, it’s a neat idea. The app is free, but each language will cost you $4.99.


Being hacked is something so many people are worried about these days. A recent story ran on slate.com about Matt Honan’s, a writer at Wired Magazine, experiences of being hacked. Last month all of the information on his iPhone, iPad, and Macbook was wiped out, and his Google account and Twitter were hijacked. The hacker then used his Twitter account to publish racist and obscene comments. This makes it glaringly evident that anyone can get hacked.

There is some good news though. There are several steps people can take to avoid the fate that Honan suffered. They are able to employ two-factor authentication.

Two-factor authentication

You can use two-factor authentication to better protect your accounts from hackers. With two-factor authentication Google supplies you with a code that you must enter in addition to your password. It can mean the difference between your accounts being safe or your accounts being exposed to hackers.

How it works

Google has now enabled two-factor authentication for its accounts. If you own a smartphone, you can install Google’s authenticator app on the device. Then when you log onto a Google account, you enter in both your password and the code shown on your smartphone, a code that only you, of course, ought to be seeing.

Don’t own a smartphone? You can use the two-factor authentication system with your PC or Mac as well. Just log into your Google accounts and Google will text or call you to provide you with your personal code.

Not widely used

While this is a great way to safeguard your accounts, not a lot of people are using it because it can be a bit of a hassle. People don’t want an extra step when logging into their personal accounts. But neither do hackers. So if you needed to make the choice between being hacked or dealing with an extra step, you will probably choose to take that extra step to protect yourself.